I-9 Information Sonoma County Employers Should Know

The I-9 has been around since 1987 and it is used to verify the identity and legal authorization to work in the United States. It is put out by the United States Citizenship and Immigration Services. It’s important to stay up to date as changes happen. Here’s three things CA employers should know about…

1. New form coming. The current Form I-9 (USCIS Form I-9 OMB No. 1615-0047) Expires on 8/31/19. That means that for any new hires after 8/31/19 employers should use the new form. Also, if you have a current employees whose work authorization document (EAD) has expired. (An EAD is commonly known as a work permit and is only required for temporary employment authorization of non US citizens.) The problem is… the US Citizenship and Immigration Services (USCIS) has yet to release a new version. So, for now keep using the one with the 8/31/19 expiration until the updated one is released. (As if you had a choice!)

2. Have you noticed that now the CA DMV is issuing a new type of driver’s license/identity cards? Now you will see “REAL ID” and non- REAL ID” at the top of CA DMV license/identity cards. Does it matter for the Form I-9 which type of ID you are presented with? Nope! Either one still works just fine for the List B/Identity section of the form. However, if you are curious about the changes to domestic travel ID requirements that will take effect, October 1, 2020 check out, the REAL ID website for more information. https://realid.dmv.ca.gov/
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3. What to do if ICE issues an I-9 Audit Notice for your workplace? Yup, these are happening more often these days. Especially for those employers who have lots of agricultural works. Hmmm, Sonoma County… grapes…. So what to do if you get a notice? You’ll need to post a notice to all current employees within 72 hours of receiving the notice. There’s a lot more to it, and if you find yourself in this situation you’ll want to make sure you have good HR and legal support in place and contact those professionals ASAP.